The Court Services (Probation) system supports the image, case, and document processing
for a county’s court services department. This includes Adult Probation,
Juvenile Probation and other special service units like Drug Court. This module
utilizes two key components of the CLERICUS MAGNUS Integrated Court Module:
seamless integration and the Full Featured Case Processing Engine. Integration
with the Integrated Court module eliminates
redundant data-entry while automatically triggering work for the Adult Probation
and Juvenile Probation assignment desks.
In addition to capturing every event associated with the case, the Case
Processing Engine also provides schedule management for probation officers (PO)
and referral management for community service organizations, while offering a
tightly integrated word processing system for fast and intelligent document
generation. This module offers outstanding case processing functionality for a
PO performing Pretrial Investigations, Pre-sentence Investigations and general
case load management.
Major Processes Supported:
- Create/Maintain Probationer Case.
Provides three ways for the
initiation of a probation case: automatically--through seamless integration
with the Integrated Court module, programmatically--through an interface
with a jail system, or easily--when special orders are received from outside
the county. Case management entries are captured with user defined codes or
with the PO word processor.
Online Inquiry. Allows a manager or a PO to inquire for case by name,
status or file number. Managers are also allowed to inquire by PO name and
case status.
Maintain Probationer Personal Information. Captures all ‘probation’
specific information and associates it with the probationer. This information
is programmatically associated with all of the probationer’s court
cases, both active and inactive. Probation specific information includes:
employment history, education, residences (maintains a history of all home
addresses and phone numbers) and history of drug or alcohol use. Of course, a
complete criminal history is always one click away.
Monitor Actions Due. Automatically notifies the assigned PO of
impending action which must be taken (i.e. ‘program review’).
Monitor Court Actions. Provides automatic notification when the
results of court cases require the attention of a PO (agency referral, court
case disposition or court case continuance).
Monitor PO Contact/Aging. Easily captures PO contact information with
automatic document generation to probationer of next appointment and other
notices. The visual calendar is a simple but powerful aid to the PO in the
management of his cases. A powerful Case Load Management function allows the
management of cases by PO and user defined case categories.
Monitor Probation Officer/Agencies Assignments. Presents new and
unassigned work on one screen. Information on this screen is automatically
populated by actions from the court or input from the jail system.
Programs Supported:
- Pretrial Services
- Pre-sentence Investigations
- DUI programs
- Drug Court
- Court Supervisions
Conditional Discharge
Public Service Work
Sex Offender Programs
Risk Needs Analysis & generation of Supervision Level
Agency Referrals Management
